Tips on keeping your session files safe.

September 10, 2017  •  Leave a Comment

This is just a reminder to back up your digital files regularly. This post was prompted a couple of weeks ago when I was contacted by a family I had photographed around 18 months ago. They had loaded their USB to a laptop and none of the photos would load or show up correctly, this meant they could not view or print from them :-(.

In this case, thank goodness, the laptop was to blame and the files were safe and showed and loaded correctly on another computer. Thankfully I'd kept their files as they were to be printed on some studio samples and displays, so in this case, I'd have been able to help if the worst had happened. But I can not keep files for everyone indefinitely and many images must be deleted to keep our systems working to an optimum. 

However, imagine for a moment if it was the USB that had corrupted. I may not still have your files, as our files are turned over and storage is formatted and overwritten quite regularly due to the demand for my work.

Our USB's are the highest quality, but digital media can not be relied upon as archival storage.

 

So, here are some tips to minimise the chance of any problems

  • PRINT what is most precious to you (it's your best back up) Albums are great for this as you can show off a large selection of images in a small space.



  • back up ALL the photos in several locations
  1. for example- copy to grandmas house (off site storage) in case of fire, flood, etc.
  2. A copy in the cloud (online storage) accessable from anywhere in the world should you own system fail, or even if you want to share with relatives abroad.
  3. A copy on a hard drive and/or a 'hard' copy on another high-quality USB kept in another location at home.
  • Keep your Small Prints copy as a MASTER copy and check on the files once in a while. Make a copy to print from if using suppliers locally, so that you guard yourself against viruses from systems elsewhere. 
  • Always eject media correctly from your computer before removing from your laptop/pc/mac/laptop
  • Store media in a cool dry dust free place, away from any magnetic fields and extreme temperature fluctuations. Store with any covers supplied placed on the USB components.

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